Klintra is the data controller and is therefore responsible for the data we collect about you. We ensure that your personal data is processed in accordance with the current and existing legislation.
We take your data protection seriously and have therefore adopted this privacy policy, which informs you of how we process and treat your data.
Contact information
If you would like to contact us regarding our processing of your personal data, you can reach us at:
Klintra Sp/f
Heykavegur 4
100 Tórshavn
Føroyar
+298 898989
klintra@klintra.fo
The term ‘personal data’ refers to any kind of information which in some way can be assigned to you. If you do not want us to process data about you, it may be difficult for us to adequately maintain or comply with the duties laid upon us through contracts or legislation.
Potential clients
For you to become our client it is necessary that we gather the following data about you:
We gather personal data about potential clients for the following purposes:
We gather this data about you on the legal basis of legitimate interest, according to the Faroese Data Protection Act, §8, stk. 1, nr. 6.
We retain the data during the period established by legislation and delete the data when it is no longer relevant. The period depends on the character of the data and the reason for data processing. Typically, data regarding potential clients will be deleted at the end of the agreement or when the correspondence is no longer relevant.
Clients
In order for you to become our client, it is necessary that we gather the following personal data about you:
We gather personal data about clients for the following purposes
We gather this data on the following legal basis: Agreed contract – Data Protection Act, §8, stk. 1, nr. 2.
We retain the data in the period established by legislation and delete the data when no longer relevant. The period depends on the character of the data and the reason for processing.
Suppliers and partners
In order to accept you as our supplier or partner it is necessary for us to gather the following personal data about you:
We gather personal data about suppliers and partners for the following purposes:
We gather this data on the following legal basis:
We store this data during the period established by legislation and delete the data when no longer relevant. The period depends on the character of the data and the reason for processing. Typically, data regarding suppliers and partners will be deleted at the end of the agreement, or when it is no longer necessary to store the data.
Job applicants or apprenticeship
When we receive a job application via email with attached documents or an application for apprenticeship, this will be read and processed by the relevant employees in the recruiting process. We do this in order to find the best-suited candidate for a specific job opportunity.
Personal data that appears in the recruiting process will be processed based on the legal basis of balancing of interests (Data Protection Act, §8, stk. 1, nr. 6). It is considered to be in common interests that personal data is processed during the job application.
Job and apprenticeship applications will be shared with individuals within the recruitment team and will not be shared with individuals outside the company.
We store your application and any attachments until we find the right candidate for the position and the recruiting process ends. Your application and the attachments will then be deleted. If we want to keep your application on record, we will contact you to get your consent.
If we want to store your application and attachments for more than 6 months, we will contact you to get your consent.
Your consent is voluntary, and you can withdraw it at any time by contacting us using the details under Contact Information above.
Security
We have taken the necessary technical and organizational measures to prevent your data from being accidentally or illegally deleted, released, lost, impaired, disclosed to unauthorized persons, abused or in any way processed without legal grounds. The data controller ensures that data processing only takes place when the principles of data protection are fulfilled (Data Protection Act, §7, GDPR, art. 5).
Data minimization
We collect, process, and store only the personal data necessary to fulfill our purposes. Furthermore, the type of data that must be collected and stored in connection with our business practices may be determined by law. The type and the extent of the personal data we process can be determined by the need to comply with a contract or any other legal obligation.
Data accuracy
Since our service provision depends on the fact that your data is correct and up to date, we ask you to inform us about relevant changes in your personal data. You can make use of the contact information provided above to inform us about your changes. We will then ensure that your data is updated. If we notice that any data is incorrect, we will update the data and inform you of our changes.
Transferring of data
We use several third parties for the storage and processing of data, including suppliers of IT solutions, bookkeeping systems, wage systems, etc. These third parties only process data on our behalf and do not use it for their own purposes.
We use data processors in the EU, countries outside the EU with the necessary security guarantees, and companies in countries that can provide your data sufficient and appropriate protection. However, we also use social media services like Facebook and LinkedIn.
Klintra’s use of Facebook
Klintra has a Facebook page, and we use it for information and announcements. Please be aware that Facebook is collecting data from you through cookies when you use our Facebook page. This enables us to get information about visits on our page. Facebook is using this information to adjust what information you will see and what advertisements to make visible on your page.
If you can see our Facebook page, it is most likely because you have a registered Facebook profile, and you have seen and approved the privacy notice from Facebook.
If you want to read more about Facebook’s cookie policy, you can see it here.
Klintra’s use of LinkedIn
Klintra has a LinkedIn page, and we use it for information and announcements. Please be aware that LinkedIn is collecting data from you through cookies when you use our LinkedIn page. This means that we receive information about visits on our page, and LinkedIn uses this information to adjust what information you will see and what advertisements to make visible on your page.
If you can see our LinkedIn page, it is most likely because you have a registered LinkedIn profile, and you have seen and approved the privacy notice from LinkedIn.
You can read more about the cookie policy of LinkedIn here.
At any time, you have the right to be informed of what data we process relating to you, where we have collected it from and what we use it for. You may also be informed about how long we store your data, who receives data concerning you, and to what extent we pass on data within the Faroe Islands and internationally.
Upon request, we can inform you about what data we process concerning you. This access may be limited with respect to privacy protection, business secrets and immaterial rights.
If you think that the personal data we process concerning you is incorrect, you have the right to have it corrected. In that case you must contact us and inform us of the correct information. Please ensure that you are as precise as possible with your corrections, otherwise it may be difficult or even impossible to comply with your request.
In some cases we will have an obligation to delete your personal data. This is the case, for instance, if you withdraw your consent. If you think that your data is no longer necessary in achieving the purpose for which we collected it, you can request its deletion. You can also contact us if you believe that your data is processed in contravention of the law and/or legal obligations. When you contact us with a request to have your personal data corrected or deleted, we examine whether the requirements are fulfilled, and if that is the case, we will make the changes or delete your data as soon as possible.
You can lodge a complaint with the following supervisory authority (www.dat.fo)
Dátueftirlitið
Heiðavegur 25
FO-600 Saltangará
Telephone: (+298) 309100
E-mail: dat@dat.fo
You have the right to object to the processing of your personal data. You can also object to our transmission of your data for marketing purposes. You can make use of the contact information at the top of this page to object. If your objection is justified, we will ensure that processing or communication of your personal data ceases.
You can make use of data portability if you want your data transferred to another data controller or data processor.
On our own initiative, we delete your personal data when it is no longer needed for the purpose for which we collected it
When you contact us with a request to have your personal data changed or deleted, we will investigate whether the requirements are fulfilled and, if so, we will change or delete the data as soon as possible.
You can make use of your rights by contacting us. You can find our contact information at the top of this page.
Last updated 30.06.2024